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如何在Outlook中根据收件人自动更改签名?

添加一名作者 最后修改时间:2022-08-01

默认情况下,Outlook具有内置功能,供用户通过不同的电子邮件帐户发送电子邮件时自动更改签名。 但是除此之外,我将在这里向您展示基于Outlook中“收件人”字段中的不同收件人自动更改签名的方法。

使用VBA代码自动根据收件人更改签名


使用VBA代码自动根据收件人更改签名

在Outlook中发送电子邮件时,请按照以下步骤将不同的签名应用于相应的收件人。

1.首先,您需要在Outlook中禁用自动附加的签名功能。 请点击 文件 > 附加选项 打开 Outlook选项 窗口。

2.在 Outlook选项 窗口,选择 邮箱: 在左窗格中,然后单击 签名 按钮在 撰写邮件 部分。 看截图:

3.在 签名和文具 对话框,转到 选择默认签名 下的部分 电子邮件签名 标签,在 电邮帐号 下拉列表,然后选择 (无) 来自 新讯息回复/转发 下拉列表。 重复这些步骤,直到所有电子邮件帐户都设置为 (无)。 然后点击 OK 按钮。

备注:您还可以在此创建所需的签名 签名和文具 对话框。

4。 点击 OK 按钮,当它返回 Outlook选项 窗口。

5。 按 其他 + F11 键打开 Microsoft Visual Basic应用程序 窗口。

6.在 Microsoft Visual Basic应用程序 窗口,双击 本次展望会议 在左窗格中打开“代码”窗口,然后将VBA代码下面的副本复制到该窗口中。 看截图:

VBA代码:根据Outlook中的收件人自动更改签名

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
'Updated by ExtendOffice 2022/08/01
Dim xMailItem As MailItem
Dim xRecipients As Recipients
Dim xRecipient As Recipient
Dim xRcpAddress As String
Dim xSignatureFile, xSignaturePath As String
Dim xFSO As Scripting.FileSystemObject
Dim xDoc As Document
Dim xFindStr As String
On Error Resume Next
Set xFSO = New Scripting.FileSystemObject
If Item.Class <> olMail Then Exit Sub
Set xMailItem = Item
Set xRecipients = xMailItem.Recipients
xSignaturePath = CreateObject("WScript.Shell").SpecialFolders(5) + "\Microsoft\Signatures\"
For Each xRecipient In xRecipients
    If xRecipient.AddressEntry.AddressEntryUserType = olExchangeUserAddressEntry Then
        xRcpAddress = xRecipient.AddressEntry.GetExchangeUser.PrimarySmtpAddress
    Else
        xRcpAddress = xRecipient.AddressEntry.Address
    End If
    Select Case xRcpAddress
        Case "Email Address 1"
            xSignatureFile = xSignaturePath & "aaa.htm"
            Exit For
        Case "Email Address 2", "Email Address 3"
            xSignatureFile = xSignaturePath & "bbb.htm"
            Exit For
        Case "Email Address 4"
            xSignatureFile = xSignaturePath & "ccc.htm"
            Exit For
    End Select
Next
VBA.DoEvents
Set xDoc = xMailItem.GetInspector.WordEditor
xFindStr = "From: " & xMailItem.Recipients.Item(1).Name & " <" & xRcpAddress & ">"
If VBA.InStr(1, xMailItem.Body, xFindStr) <> 0 Then
    xDoc.Application.Selection.HomeKey Unit:=wdStory, Extend:=wdMove
    With xDoc.Application.Selection.Find
        .ClearFormatting
        .Text = xFindStr
        .Execute Forward:=True
    End With
    With xDoc.Application.Selection
        .MoveLeft wdCharacter, 2
        .InsertParagraphAfter
        .MoveDown Unit:=wdLine, Count:=1
    End With
Else
    With xDoc.Application.Selection
        .EndKey Unit:=wdStory, Extend:=wdMove
        .InsertParagraphAfter
        .MoveDown Unit:=wdLine, Count:=1
    End With
End If
xDoc.Application.Selection.InsertFile FileName:=xSignatureFile, Link:=False, Attachment:=False
End Sub

:

  • 1)。 在VBA代码中,请替换“电子邮件地址1/2/3/4”,以及收件人的某些电子邮件地址。
  • 2)。 ”.htm“”bbb.htm“和”cc.htm" 是您将发送给相应收件人的指定签名。
  • 3)。 在这种情况下,签名“AAA”将发送到“电邮地址1,签名“BBB”将发送到“电邮地址2“和”电邮地址3=,和“电邮地址4”将收到包含签名“CCC”。 请根据您的需要进行更改。
  • 4)。 如果电子邮件中有多个收件人,则代码仅考虑第一个收件人。 在这种情况下,其他收件人将收到与第一个收件人具有相同签名的电子邮件。

7。 然后点击 工具 > 参考资料参考项目 对话框。 在对话框中,请同时选中 Microsoft Word对象库 Microsoft脚本运行时 选项,然后单击 OK 按钮,请参见屏幕截图:

8。 按 其他 + Q 关闭键 Microsoft Visual Basic应用程序 窗口。

从现在开始,在编写电子邮件并单击“发送”按钮之后,将根据“收件人”字段中收件人的电子邮件地址,将相应的签名自动插入到电子邮件正文的末尾。


在Outlook中发送电子邮件时自动插入当前日期作为签名:

如果要在Outlook中创建/回复/转发新电子邮件时将时间戳作为签名插入电子邮件正文,则可以启用 创建新邮件,回复和转发电子邮件时添加日期签名 选项 Kutools for Outlook 实现它。 看截图:
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Comments (43)
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This comment was minimized by the moderator on the site
Hi Crystal,

first of all thanks a lot for your effort in devolping a such useful and smart code!

I'm facing a very similar problem to Josh's one #40488 (also if not identical). I merged two versions of your code in way to have the internal and external different signature feature depending on the recipient address (Pauli #33113) and to solve the problem about the signature being posted at the last selection point in the message (Eric #38525).

When creating a new email everything works flawlessy but unfortunately when replying (both if only to internals, only to externals or both) the signature is being posted at the end of the entire conversation thread instead of at the end of my last reply.

I performed different tests and tryed some mods but i didn't came up. May you please help me in solving this problem? I'm looking to assemble a code with internal and external different signature depending on recipient feature posting the signature always at the end of my last message (in both new message and reply message).

I'm at your complete disposal for helping debugging and testing. I think this should be a definitive full feature version for lot of users.

Thanks a lot in advance anyway and have a nice day.
This comment was minimized by the moderator on the site
Hi Lorenzo,

Can you tell me which code are you using? Is it the one I replied to Pauli Pauli #33114?
This comment was minimized by the moderator on the site
Hi Crystal,
first thanks a lot for your efforts in coding these Outlook signature smart solutions!

I'm facing a similar problem to Josh #40488: I merged your code from your answer to Pauli #33114 (std version + internal and external signature recognition) with the update you gave as answer to the problem faced by Lelian #39096 (signature posted at the end of all the conversation history when replying).

Unfortunately the update given to Lelian #39096 seems not to work in my case very likely such as (but not identical) posted by Josh. When i create a new message everything it's working flawlessy but unfortunately when replying with both the internal or external version of the signature, that is posted at the end of all the conversation thread instead of at the end of only my last message.

I tried different tests and mods but I'm still not managing in understanding why. May you please help me/us to find a solution to this problem? I'm at your disposal for debugging and testing purposes. I think that this one should be a definitive version for lot of users.

Thanks in advance anyway and have a nice day.
This comment was minimized by the moderator on the site
Hi! I have implemented the code at for the most part it works as intended. However, every now and then it inserts the signature in the middle of a message. it first happened when I attached in table in the body. the signature was inserted into the table. Also, it has happened that it cuts off the some of the text such that two-three lines of text are in the end of the mail (after the signature). This doesn't happen all the time, but I hope you can help to solve it so that it becomes more reliable.
This comment was minimized by the moderator on the site
Hi Mikkel Lundsgaard,
The code works well in my case. Which Outlook version are you using?
This comment was minimized by the moderator on the site
I suppose it's the latest version.
This comment was minimized by the moderator on the site
Hi Crystal,

Hope you are well.

Can you advise if it is possible to add a different signature based upon the subject field having specific words.

Many thanks
Matt
This comment was minimized by the moderator on the site
Hi Matt Read,
Thank you for your comment. I am not able to solve this problem yet.
This comment was minimized by the moderator on the site
Ok thank you for taking the time
This comment was minimized by the moderator on the site
Hi Crystal,

Same as others in this thread, I'd like my signature to default to an external signature if there's any non-internal email addresses in the to or cc line and switch to an internal signature when it's only internal email addresses. To do so, I've combined your most updated code (response to Lelian) with Random_Guest's response to Daniela (defaulting to the external signature). The result is that when I'm only responding to internal email addresses, the signature works perfectly; however, when my external signature is pulled in, it drops the signature into the bottom of the email chain, not to the end of the email I'm sending. Can you please advise how to correct? I've included the code below:

Private Sub Application_ItemSend(ByVal Item As Object, Cancel As Boolean)
'Updated by ExtendOffice 2022/08/01
Dim xMailItem As MailItem
Dim xRecipients As Recipients
Dim xRecipient As Recipient
Dim xRcpAddress As String
Dim xSignatureFile, xSignaturePath As String
Dim xFSO As Scripting.FileSystemObject
Dim xDoc As Document
Dim xFindStr As String
On Error Resume Next
Set xFSO = New Scripting.FileSystemObject
If Item.Class <> olMail Then Exit Sub
Set xMailItem = Item
Set xRecipients = xMailItem.Recipients
xSignaturePath = CreateObject("WScript.Shell").SpecialFolders(5) + "\Microsoft\Signatures\"
For Each xRecipient In xRecipients
If xRecipient.AddressEntry.AddressEntryUserType = olExchangeUserAddressEntry Then
xRcpAddress = xRecipient.AddressEntry.GetExchangeUser.PrimarySmtpAddress
Else
xRcpAddress = xRecipient.AddressEntry.Address
End If
If VBA.InStr(VBA.LCase(xRcpAddress), "@mycompany'sname") = 0 Then 'Enter the string in the double quotation marks. If the recipient email address contains this string, the below signature "internal.htm" will be assigned to the email. Otherwise, assign the signature "external.htm".
xSignatureFile = xSignaturePath & "External.htm"
Exit For
Else
xSignatureFile = xSignaturePath & "Internal.htm"
End If
Next
VBA.DoEvents
Set xDoc = xMailItem.GetInspector.WordEditor
xFindStr = "From: " & xMailItem.Recipients.Item(1).Name & " <" & xRcpAddress & ">"
If VBA.InStr(1, xMailItem.Body, xFindStr) <> 0 Then
xDoc.Application.Selection.HomeKey Unit:=wdStory, Extend:=wdMove
With xDoc.Application.Selection.Find
.ClearFormatting
.Text = xFindStr
.Execute Forward:=True
End With
With xDoc.Application.Selection
.MoveLeft wdCharacter, 2
.InsertParagraphAfter
.MoveDown Unit:=wdLine, Count:=1
End With
Else
With xDoc.Application.Selection
.EndKey Unit:=wdStory, Extend:=wdMove
.InsertParagraphAfter
.MoveDown Unit:=wdLine, Count:=1
End With
End If
xDoc.Application.Selection.InsertFile FileName:=xSignatureFile, Link:=False, Attachment:=False
End Sub
This comment was minimized by the moderator on the site
Hi Josh,
This problem is a bit complicated. I need time to find a solution. Just not able to handle it right now. Sorry for that.
This comment was minimized by the moderator on the site
No problem -- thanks for giving it a look!
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