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如何在Outlook中将电子邮件和附件转换或保存为单个PDF文件?

添加一名作者 最后修改时间:2020-07-22

本文讨论的是将电子邮件及其中的所有附件保存到Outlook中的单个PDF文件中。

使用VBA代码将电子邮件和附件转换或保存为单个PDF文件


使用VBA代码将电子邮件和附件转换或保存为单个PDF文件

请执行以下操作以将电子邮件及其所有附件保存到Outlook中的单个PDF文件中。

1.选择带有附件的电子邮件,您将其保存到单个PDF文件中,然后按 其他 + F11 键打开 Microsoft Visual Basic应用程序 窗口。

2.在 Microsoft Visual Basic应用程序 窗口中,单击 插页 > 模块。 然后将下面的VBA代码复制到“模块”窗口中。

VBA代码:将电子邮件和附件保存到一个PDF文件中

Public Sub MergeMailAndAttachsToPDF()
'Update by Extendoffice 2018/3/5
Dim xSelMails As MailItem
Dim xFSysObj As FileSystemObject
Dim xOverwriteBln As Boolean
Dim xLooper As Integer
Dim xEntryID As String
Dim xNameSpace As Outlook.NameSpace
Dim xMail As Outlook.MailItem
Dim xExt As String
Dim xSendEmailAddr, xCompanyDomain As String
Dim xWdApp As Word.Application
Dim xDoc, xNewDoc As Word.Document
Dim I As Integer
Dim xPDFSavePath As String
Dim xPath As String
Dim xFileArr() As String
Dim xExcel As Excel.Application
Dim xWb As Workbook
Dim xWs As Worksheet
Dim xTempDoc As Word.Document

On Error Resume Next
If (Outlook.ActiveExplorer.Selection.Count > 1) Or (Outlook.ActiveExplorer.Selection.Count = 0) Then
    MsgBox "Please Select a email.", vbInformation + vbOKOnly
    Exit Sub
End If
Set xSelMails = Outlook.ActiveExplorer.Selection.Item(1)
xEntryID = xSelMails.EntryID
Set xNameSpace = Application.GetNamespace("MAPI")
Set xMail = xNameSpace.GetItemFromID(xEntryID)

xSendEmailAddr = xMail.SenderEmailAddress
xCompanyDomain = Right(xSendEmailAddr, Len(xSendEmailAddr) - InStr(xSendEmailAddr, "@"))
xOverwriteBln = False
Set xExcel = New Excel.Application
xExcel.Visible = False
Set xWdApp = New Word.Application
xExcel.DisplayAlerts = False
xPDFSavePath = xExcel.Application.GetSaveAsFilename(InitialFileName:="", FileFilter:="PDF Files(*.pdf),*.pdf")
If xPDFSavePath = "False" Then
    xExcel.DisplayAlerts = True
    xExcel.Quit
    xWdApp.Quit
    Exit Sub
End If
xPath = Left(xPDFSavePath, InStrRev(xPDFSavePath, "\"))
cPath = xPath & xCompanyDomain & "\"
yPath = cPath & Format(Now(), "yyyy") & "\"
mPath = yPath & Format(Now(), "MMMM") & "\"
If Dir(xPath, vbDirectory) = vbNullString Then
   MkDir xPath
End If
EmailSubject = CleanFileName(xMail.Subject)
xSaveName = Format(xMail.ReceivedTime, "yyyymmdd") & "_" & EmailSubject & ".doc"
Set xFSysObj = CreateObject("Scripting.FileSystemObject")
If xOverwriteBln = False Then
   xLooper = 0
  Do While xFSysObj.FileExists(yPath & xSaveName)
      xLooper = xLooper + 1
      xSaveName = Format(xMail.ReceivedTime, "yyyymmdd") & "_" & EmailSubject & "_" & xLooper & ".doc"
   Loop
Else
   If xFSysObj.FileExists(yPath & xSaveName) Then
      xFSysObj.DeleteFile yPath & xSaveName
   End If
End If
xMail.SaveAs xPath & xSaveName, olDoc
If xMail.Attachments.Count > 0 Then
   For Each atmt In xMail.Attachments
      xExt = SplitPath(atmt.filename, 2)
      If (xExt = ".docx") Or (xExt = ".doc") Or (xExt = ".docm") Or (xExt = ".dot") Or (xExt = ".dotm") Or (xExt = ".dotx") _
      Or (xExt = ".xlsx") Or (xExt = ".xls") Or (xExt = ".xlsm") Or (xExt = ".xlt") Or (xExt = ".xltm") Or (xExt = ".xltx") Then
        atmtName = CleanFileName(atmt.filename)
        atmtSave = xPath & Format(xMail.ReceivedTime, "yyyymmdd") & "_" & atmtName
        atmt.SaveAsFile atmtSave
      End If
   Next
End If
Set xNewDoc = xWdApp.Documents.Add("Normal", False, wdNewBlankDocument, False)
Set xFilesFld = xFSysObj.GetFolder(xPath)
xFileArr() = GetFiles(xPath)
For I = 0 To UBound(xFileArr()) - 1
    xExt = SplitPath(xFileArr(I), 2)
    If (xExt = ".xlsx") Or (xExt = ".xls") Or (xExt = ".xlsm") Or (xExt = ".xlt") Or _
       (xExt = ".xltm") Or (xExt = ".xltx") Then  'conver excel to word
        Set xWb = xExcel.Workbooks.Open(xPath & xFileArr(I))
        Set xTempDoc = xWdApp.Documents.Add("Normal", False, wdNewBlankDocument, False)
        Set xWs = xWb.ActiveSheet
        xWs.UsedRange.Copy
        xTempDoc.Content.PasteAndFormat wdFormatOriginalFormatting
        xTempDoc.SaveAs2 xPath & xWs.Name + ".docx", wdFormatXMLDocument
        xWb.Close False
        Kill xPath & xFileArr(I)
        xTempDoc.Close wdDoNotSaveChanges, wdOriginalDocumentFormat, False
    End If
Next
xExcel.DisplayAlerts = True
xExcel.Quit
xFileArr() = GetFiles(xPath)
'Merge Documents
For I = 0 To UBound(xFileArr()) - 1
    xExt = SplitPath(xFileArr(I), 2)
    If (xExt = ".docx") Or (xExt = ".doc") Or (xExt = ".docm") Or (xExt = ".dot") Or _
       (xExt = ".dotm") Or (xExt = ".dotx") Then
        MergeDoc xWdApp, xPath & xFileArr(I), xNewDoc
        Kill xPath & xFileArr(I)
    End If
Next
xNewDoc.Sections.Item(1).Range.Delete wdCharacter, 1
xNewDoc.SaveAs2 xPDFSavePath, wdFormatPDF
xNewDoc.Close wdDoNotSaveChanges, wdOriginalDocumentFormat, False
xWdApp.Quit
Set xMail = Nothing
Set xNameSpace = Nothing
Set xFSysObj = Nothing
MsgBox "Merged successfully", vbInformation + vbOKOnly
End Sub

Public Function SplitPath(FullPath As String, ResultFlag As Integer) As String
Dim SplitPos As Integer, DotPos As Integer
SplitPos = InStrRev(FullPath, "/")
DotPos = InStrRev(FullPath, ".")
Select Case ResultFlag
Case 0
   SplitPath = Left(FullPath, SplitPos - 1)
Case 1
   If DotPos = 0 Then DotPos = Len(FullPath) + 1
   SplitPath = Mid(FullPath, SplitPos + 1, DotPos - SplitPos - 1)
Case 2
   If DotPos = 0 Then DotPos = Len(FullPath)
   SplitPath = Mid(FullPath, DotPos)
Case Else
   Err.Raise vbObjectError + 1, "SplitPath Function", "Invalid Parameter!"
End Select
End Function
  
Function CleanFileName(StrText As String) As String
Dim xStripChars As String
Dim xLen As Integer
Dim I As Integer
xStripChars = "/\[]:=," & Chr(34)
xLen = Len(xStripChars)
StrText = Trim(StrText)
For I = 1 To xLen
StrText = Replace(StrText, Mid(xStripChars, I, 1), "")
Next
CleanFileName = StrText
End Function

Function GetFiles(xFldPath As String) As String()
On Error Resume Next
Dim xFile As String
Dim xFileArr() As String
Dim xArr() As String
Dim I, x As Integer
x = 0
ReDim xFileArr(1)
xFileArr(1) = xFldPath '& "\"
xFile = Dir(xFileArr(1) & "*.*")
Do Until xFile = ""
    x = x + 1
    xFile = Dir
Loop
ReDim xArr(0 To x)
x = 0
xFile = Dir(xFileArr(1) & "*.*")
Do Until xFile = ""
    xArr(x) = xFile
    x = x + 1
    xFile = Dir
Loop
GetFiles = xArr()
End Function

Sub MergeDoc(WdApp As Word.Application, xFileName As String, Doc As Document)
Dim xNewDoc As Document
Dim xSec As Section
    Set xNewDoc = WdApp.Documents.Open(filename:=xFileName, Visible:=False)
    Set xSec = Doc.Sections.Add
    xNewDoc.Content.Copy
    xSec.PageSetup = xNewDoc.PageSetup
    xSec.Range.PasteAndFormat wdFormatOriginalFormatting
    xNewDoc.Close
End Sub

3。 点击 工具 > 参考资料 打开 参考资料 对话框。 检查 Microsoft Excel对象库, Microsoft脚本运行时 Microsoft Word对象库 框,然后单击 OK 按钮。 看截图:

4。 按 F5 键或单击 运行 按钮运行代码。 然后一个 另存为 弹出对话框,请指定一个文件夹来保存文件,然后给PDF文件命名,然后单击 优惠 按钮。 看截图:

5.然后 微软Outlook 弹出对话框,请点击 OK 按钮。

现在,所选电子邮件及其所有附件将保存到一个PDF文件中。

备注:此VBA脚本仅适用于Microsoft Word和Excel附件。


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Comments (4)
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This comment was minimized by the moderator on the site
error in line xFSysObj As FileSystemObject
how to rectify this error
This comment was minimized by the moderator on the site
A fix that has worked for me is to have MergeDoc read as follows - note Word.Document

Sub MergeDoc(WdApp As Word.Application, xFileName As String, Doc As Word.Document)
Dim xNewDoc2 As Word.Document
Dim xSec As Section

Set xNewDoc2 = WdApp.Documents.Open(FileName:=xFileName, Visible:=False)
Set xSec = Doc.Sections.Add
xNewDoc2.Content.Copy
xSec.PageSetup = xNewDoc2.PageSetup
xSec.Range.PasteAndFormat wdFormatOriginalFormatting
xNewDoc2.Close
End Sub

Peter
This comment was minimized by the moderator on the site
This looks very powerful and just what I am looking for right now.


All is good, apart from I am having trouble passing the 'Doc as Document' to the Merge routine

(NB have to replace On Error Resume Next with On Error GoTo 0 to catch the problem) -

2 difficulties -
1. Type Mismatch caused by xNewDoc in the merge-call at MergeDoc xWdApp, xPath & xFileArr(I), xNewDoc
2. And/or Set xSec = Doc.Sections.Add won't compile

- perhaps because the macro is being run from Outlook and not e.g. Word
- perhaps because of some local issues at my end

But very encouraging to have a structure and method to approach the problem
Thank you.
This comment was minimized by the moderator on the site
BEAUTIFUL!! And what timing.

I've been meaning to attempt this for a while now. I look forward to testing it out.

Thank you
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