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如何在Excel中设置/显示下拉列表的预选值?

作者:孙 最后修改时间:2020-04-28

默认情况下,您创建的常规下拉列表在从列表中选择一个值之前显示为空白,但是在某些情况下,您可能希望在用户从下拉列表中选择一个之前显示或设置下拉列表的预选值/默认值列表如下所示。 本文可以为您提供帮助。


箭头蓝色右气泡 使用公式为下拉列表设置默认值(预选值)

要为下拉列表设置默认值,您需要先创建一个常规下拉列表,然后使用公式。

1.创建一个下拉列表。 选择要放置下拉列表的单元格或范围,这里是K1,然后单击 时间 > 数据验证。 看截图:
doc显示预选值下拉列表2

2.然后在 数据验证 对话框下 个人设置 标签,选择 清单 列表,然后在下拉列表中选择要显示的值 来源 文本框。 看截图:
doc显示预选值下拉列表3

3。 然后点击 错误警报 选项​​卡中 数据验证 对话框,然后取消选中 输入无效数据后显示错误警报 选项。 看截图:
doc显示预选值下拉列表4

4。 点击 OK 关闭对话框,然后转到下拉列表,然后键入此公式 = IF(J1 =“”,“ --select--”) 进去,然后按 输入 键。 看截图:
doc显示预选值下拉列表5

提示: 在公式, J1 是K1旁边的空白单元格,请确保该单元格为空白,然后“- 选择 - ”是您要显示的预选值,您可以根据需要进行更改。

5.然后保持下拉列表单元处于选中状态,然后单击 时间 > 数据验证 显示 数据验证 再次对话,然后转到 错误警报 标签,然后检查 输入无效数据后显示错误警报 选项回来。 看截图:
doc显示预选值下拉列表6

7。 点击 OK,现在用户在从下拉列表中选择值之前,在带有下拉列表的指定单元格中显示了一个默认值。
doc显示预选值下拉列表7

请注意: 从下拉列表中选择一个值时,默认值消失。
doc显示预选值下拉列表8


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Comments (15)
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This comment was minimized by the moderator on the site
Hi,

How to count (D71) conditionally formatted RED color cell (D40:D70)?

Pls guide...

Thanks.
This comment was minimized by the moderator on the site
Hi,

How to make default value (UP) for certain range of column (C40:C70) only in the below code? Add what command?

Private Sub Worksheet_Change(ByVal Target As Range)
‘Updated by ARUN
Dim xObjV As Validation
On Error Resume Next
Set xObjV = Target.Validation
If xObjV.Type = xlValidateList Then
If IsEmpty(Target.Value) Then Target.Value = “UP”
End If
End Sub

Pls guide…

Thanks.
This comment was minimized by the moderator on the site
Try this code
Private Sub Worksheet_Change(ByVal Target As Range)
    'Updated by ExtendOffice
    Dim xObjV As Validation
    On Error Resume Next
    Set xObjV = Target.Validation
    
    'Check if the target is within C40:C70
    If Not Intersect(Target, Range("C40:C70")) Is Nothing Then
        If xObjV.Type = xlValidateList Then
            If IsEmpty(Target.Value) Then Target.Value = "UP"
        End If
    End If
End Sub
This comment was minimized by the moderator on the site
Hi,

Its working...

Thanks
This comment was minimized by the moderator on the site
Hello, How can I get defined value limit in excel dropdown menu, like I want to Enter Apple in product against three name and it should not put 4th entry and give error if i do so, any solution please.
This comment was minimized by the moderator on the site
Sorry, I do not understand your question, could you describe with more details or upload a file to describe it?
This comment was minimized by the moderator on the site
Hello, How can I get defined value limit in excel dropdown menu, like I want to Enter Apple in product against three name and it should not put 4th entry and give error if i do so, any soluition please.
This comment was minimized by the moderator on the site
hello, my data is about names and phone numbers. can make it if two names selected in one cells using data validations, the particular name which their name as selected, their phone numbers will be shown next to it.

help me!
This comment was minimized by the moderator on the site
Hello!

How can I set a data validation list such that if the drop down value in the cell is deleted, the cell will automatically show a default value (i.e. "-Select-")?

For example, I have a worksheet with multiple drop down lists that I want to show a default value of "-Select-" once the sheet is opened. A user will select values from the lists that will impact the result of calculations throughout the entire spreadsheet. A user may accidentally "delete" the cell contents of the lists. If this happens, rather than the cell becoming blank, I want the cell to show a default value of "-Select-". This scenario occurs in multiple random locations throughout the spreadsheet, not just in one localized place.

I was able to find the following VBA code so far, but it only applies the concept over a range, rather than just individual cells that contain drop down lists. The problem with what I have coded so far is that every single blank cell in the range ends up with "-Select-" in it. Some of the lists are in ranges, but some are also scattered throughout the sheet. The problem I'm having with my current code is that every single blank cell in the range ends up with "-Select-" in it. I'm trying to get this to apply over the entire worksheet to ONLY cells that are drop down lists.

Is what I'm trying to accomplish even possible?

Example file can be found here:
https://drive.google.com/file/d/1VoO8VgFs3IJ0ALwqfk0i8gt69UE4vEKW/view?usp=sharing

Example code:

Option Explicit

Private Sub Worksheet_Change(ByVal Target As Range)
Dim cel As Range
' If Target.Cells.Count > 1 Then Exit Sub 'turning this off allows multiple cells to be selected and deleted at the same time
If Not Intersect(Target, Range("f2:p17")) Is Nothing Then
For Each cel In Range("f2:p17")
Application.EnableEvents = False
If IsEmpty(cel.Value) Then cel.Value = "-Select-"
Next cel
End If
Application.EnableEvents = True
End Sub


Thanks in advance!
This comment was minimized by the moderator on the site
How can I set a data validation list such that if the drop down value in the cell is deleted, the cell will automatically show the a default value (i.e. "-Select-")?

For example, I have a worksheet with multiple drop down lists that I want to show a default value of "-Select-" once the sheet is opened. A user will select values from the lists that will impact the result of calculations throughout the entire spreadsheet. A user may accidentally "delete" the cell contents. If this happens, rather than the cell becoming blank, I want the cell to show a default value of "-Select-". This scenario occurs in multiple random locations throughout the spreadsheet, not just in one localized place.

I was able to come up with the following VBA code so far, but I've only figured out how to apply the concept over a range, rather than just cells that contain a drop down list. The problem with what I have coded so far is that every single blank cell in the range ends up with "-Select-" in it.

Option Explicit

Private Sub Worksheet_Change(ByVal Target As Range)
Dim cel As Range
' If Target.Cells.Count > 1 Then Exit Sub
If Not Intersect(Target, Range("f2:p17")) Is Nothing Then
For Each cel In Range("f2:p17")
Application.EnableEvents = False
If IsEmpty(cel.Value) Then cel.Value = "-Select-"
Next cel
End If
Application.EnableEvents = True
End Sub
This comment was minimized by the moderator on the site
The idea is nice, but my problem is that if the dropdown value is deleted, it doesn't revert to the default.
This comment was minimized by the moderator on the site
I also have the same issue , please reply if you solved it
This comment was minimized by the moderator on the site
Exactly!!! I'm having the same issue, have you found a solution?
This comment was minimized by the moderator on the site
You can insert the function in that specific cell using VBA, make sure you call the insert function when workbook is opening.
This comment was minimized by the moderator on the site
Only works if you speak VBA, not all of us code.
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